Our services include:

• Consulting, designing, planning and following up every step of the way
• Technical support and secretarial services before, during and after the event
• Pre-funding, general accounting and budgeting
• Support to the scientific committee
• Printing and promotional advertising services
• Organization and management of social and cultural activities
• Pre & post congress services, booking of transfers and hotel accommodation

• Technical equipment, conference interpreting and linguistic services

• Catering and banqueting
• Press campaign

Pre-Congress Secretarial Services:
• General planning and support;
• Budget drafting;
• Permanent secretariat and step-by-step follow up from our offices, from A to Z.

• Overall correspondence, also in foreign languages;
• Record-keeping and filing;
• Graphic design of the promotional material and signage;
• Content writing and printing of the preliminary and final programs, stationery, registration forms, posters, banners, roll-ups and flyers, abstracts and conference proceedings, individual badges, invitations and name place cards;

• Forwarding of the programs and printed materials via regular mail, airmail and courier;
• Research and procurement of suppliers;
• Attendees registration data collection and invoicing of registration/participation fees;

• Assistance to special guests and delegates;
• Hostess/Steward staffing and coordination at the congress site as well as during social, recreational and leisure related events;
• Booths and interpreters for simultaneous interpreting;

• Venue finding and drafting of conference venue hire contracts;

• Setting-up of technical equiment at the congress site

• Setting-up of the room(s) and table layout;
• Setting-up of poster session area;
• Conference folders preparation;

On-the-spot Secretarial services:
• Monitoring and coordination of all the above mentioned services;
• Permanent support of a person in charge from our office every day of the event;
• Hostess/Steward coordination;
• Coordination of translation/interpreting services;
• Technical assistance;
Post-congress Secretarial Services:
• Thank you letters;
• Billing and invoicing;
• Record-keeping and filing;
• Follow-up and budget closing;

Social events, travel and accommodation services:
• Designing and planning of the social agenda;
• Venue finding;
• Catering and banqueting;
• Organization of receptions, banquets, cocktails, social dinners, gala dinners, after-hours activities, concerts and entertainment shows;
• Arrangement of tours, visits and excursions;

• Planning of pre- and post-congress stays and programs;
• Transfers;
• Hotel booking and accommodation contracts;
• Management of hotel reservations;
• Ticket-booking for delegates and guests;
Back-office and administrative services:
• Overall management of accounting tasks;

• Budget and expenses drafting;
• Accounting of all Congress-related in-and-out cashflows
• Collection and management of the registration fees and forms;
• Hiring of suppliers and drafting of contracts;

• Payment of suppliers’ services;
• Billing and invoicing;
• Payment of due taxes;
• Drafting of final balance;

CME Accreditation support  Design and creation of congress-specific, ad hoc websites